Annex

Storage Declaration Guidelines

Background:

The storage certification provides the department with evidence that the goods have been stored in an appropriate way that limits the risk of infestation or contamination by pests of biosecurity concern for the entire length of time between the application of an appropriate treatment to the goods and export to Australia.

What the declarations mean:

Storage in an appropriate way may differ between facilities. The person responsible for signing the declaration(s) must be satisfied about at least one of the following at each place of storage, which indicates storage in an appropriate way:

• That the manufacturing/storage facility is clean and free of pests; and/or
• That the manufacturing/storage facility has a pest management system or process in place that maintains the manufacturing/storage facility to be free of pests; and/or
• That the manufacturing/storage facility has a process for eliminating infestations in the manufacturing/storage facility; and/or
• That the manufacturing/storage facility has a separate storage facility for treated timber/wooden products to any green timber/wooden products; and/or
• The manufacturing process includes a packaging process that ensures that treated goods are immediately protected from infestation or contamination from pests after manufacture. e.g. boxing/plastic wrapping.

Applicable Manufacturer’s or Supplier’s Declaration Statements:

1. "The <<insert product name/description>> has been stored in an appropriate way to minimise the risk of infestation or contamination by pests of biosecurity concern between the date that the goods were treated and when the goods were exported.”

   This statement covers the scenario where goods are exported from the facility where treatment occurred.

2. "The <<insert product name/description>> has been stored in an appropriate way to minimize the risk of infestation or contamination by pests of biosecurity concern between the date that the goods were treated, and when the goods left the facility.”

   This statement covers the scenario where goods are treated and stored in the same facility but are moved to a different storage facility prior to export. Storage Declarations with this statement will usually be accompanied by separate Storage Declarations with statements 3 and 4 that are relevant to the scenario.

3. "The <<insert product name/description>> has been stored in an appropriate way to minimize the risk of infestation or contamination by pests of biosecurity concern between the date that the goods entered the facility, and when the goods were exported.”
   

   This statement covers the scenario where previously treated and stored goods have arrived from a different facility and are further stored prior to export.

   Storage Declarations with this statement will usually be accompanied by separate Storage Declarations with statements 2 and 4 that are relevant to the scenario.

4. "The <<insert product name/description>> has been stored in an appropriate way to minimise the risk of infestation or contamination by pests of biosecurity concern between the date that the goods entered the facility, and when the goods left the facility.”
   

   This statement covers the scenario where previously treated and stored goods have arrived from a different facility and are further stored prior to moving to a different storage facility.

   Storage Declarations with this statement will usually be accompanied by separate Storage Declarations with statements 2 and 3 that are relevant to the scenario.

5. Exporters Declaration ONLY: “The <<insert product name/description>> were stored after treatment at the following locations in an appropriate way to minimise the risk of infestation or contamination by pests of biosecurity concern:
   
   <<list the following information about each product line: country of origin, the storage locations (address) and the dates the items were at each specific location>>
   
   The goods arrived in the country of export free of biosecurity concern and were stored at << insert last point of storage location>> in an appropriate way that prevented infestation or contamination.”

The type of document that importers should use:

For goods that have been stored in one location in the same country of origin as the country of export, importers should obtain a manufacturer’s declaration or supplier’s declaration.

For goods that are stored at multiple facilities after treatment OR where the country of origin differs from the country of export, importers should either:

• obtain separate declarations from all facilities where the goods were stored prior to export, or
• obtain an exporter’s declaration.

The exporter’s declaration should chronologically list the storage location and timeframe of storage that accounts for the time that the goods were stored in each location prior to export.

Other standard documentary requirements:

The storage declaration(s) will need to accompany any required commercial documentation and treatment certification for the MWA goods.

Exceptions:

Goods in consignments that have been sealed in a container and exported immediately after treatment (i.e. date of treatment and date of export match) do not require a storage declaration. Refer to the department’s for what evidence is required to prove date of export.

Goods that have been treated with permanent preservative treatments do not require a storage declaration.